Director - Facilities and Real Estate
Description Position at MacAllister Machinery Position ObjectiveMacAllister Machinery Co.
operates over 40 individual facilities.
The Director of FARE is responsible for, oversees at the corporate level, and works in partnership with local facility managers in the strategic planning, acquisition, leasing, construction, and maintenance of current and future facilities and real estate.
The Director of FARE also provides broad oversight of the real estate portfolio of the MacAllister family to assure it is well managed and maintained as a physical and financial asset.
The individual in this position uses personal construction related skills and experience to assist in any sort of construction or renovation project.
The individual also uses personal real estate skills and experience to assist in the process of property location, qualification, leasing, and/or acquisition.
The Director of FARE reports to the Chief Legal Counsel.
Essential Position Duties Manages or assists most renovation, expansion, and new construction.
Collaborates with internal stakeholders, such as department heads, executives, and employees, to understand their facility needs and provide effective solutions.
Acts as a liaison between departments and real estate developers, contractors, and property managers.
Coordinates on the company's behalf in partnership with business operating department managers, architects, contractors, legal counsel, and other specialists in the areas of:
Planning Budgeting Design, layout, architectural, landscaping Systems and equipment Lease/purchase decisions Manages, negotiates, renews all leases.
Oversees the acquisition, leasing, disposal, location, and qualification of all prospective real estate assets of the company.
Co-manages the due diligence process through closing with in-house counsel.
Works cooperatively with in-house legal counsel on contracts, leases, purchases agreements, etc.
Primarily responsible for providing office space and furniture for new and relocated employees.
Works with local managers to identify needs, proximity and other requirements while complying with company guidelines and standards.
Provides broad oversight of maintenance, repair, and upkeep of company facilities.
Identifies with local branch managers corporate vs.
local roles and responsibilities for routine maintenance, repair, upkeep, housekeeping, security, snow removal, etc.
Assists when necessary in the implementation of major repairs to structures, roofs, concrete/blacktop, HVAC systems, etc.
Ensures routine maintenance and housekeeping are done regularly and well.
Visits facilities and local managers regularly to ensure good cooperation, communication, and facility functionality/appearance.
Assists with any drainage, code, compliance, or zoning issues.
Primarily responsible, with assistance of local managers for establishing, managing, and meeting occupancy budgets.
Develops and implements policies, procedures, and standards to ensure efficient facility management and compliance.
Develops and manages the budget for facilities and real estate operations.
Monitors expenses, analyzes financial data, and identifies opportunities for cost savings and efficiency improvements Oversee relationships with external vendors, contractors, and service providers.
Negotiate contracts, monitor performance, and ensure service level agreements are met.
Collaborate with operations and shared services to obtain competitive bids for facility-related services.
Develops and implements annual and long-range master facility plans.
Supervises, recruits, trains, directs, motivates, and provides leadership for all departmental staff.
This includes hiring, performance evaluations, assessing skills and competencies, administering policy and procedures, as it relates to the staff, coaching, mentoring, and training to assure employee satisfaction and retention.
Foster a positive work environment, set performance goals, and provide ongoing feedback and development opportunities Attends zoning board or similar local governmental agency hearings on behalf of the company for its needs in zoning, permitting, or other approvals.
Position Requirements Bachelor's degree in business, accounting, finance, engineering, construction management or related field 10 years in construction or construction management; Able to oversee most aspects of planning, estimating, design and construction of industrial facilities ranging from 5000 to 250,000 sq.
/ft.
10 years' experience in property leasing, acquisition, real estate contracts and transactions; Able to work with realtors to find suitable property Negotiate leases and acquisitions and all the due diligence and details involved Able to rezone existing and to-be acquired properties, obtain necessary permits, licenses, etc.
5 years of experience in direct supervision/leading and directing a team Objectives the first 12 months on the job in order of priority:
Complete construction projects in process and slated for 2023 on time, under budget and to spec.
Execute existing 2023 FARE objectives.
Establish a trusting, mutually respectful working relationship with divisional, departmental, and branch managers.
View them as customers.
Understand their needs and problems and work to meet them.
Oversee all corporate facility/property vetting, acquisition, leasing, planning, construction, expansion, and renovation.
Assure checklists and processes are created and followed, maintain status reporting, and conduct monthly review meetings.
Manage existing 10-year plan for all facilities.
Leadership:
Is able to set a course of action and provide direction for the people in the work group Able to deliver and receive constructive feedback well Does not make it personal Sticks to the facts and avoids emotion Paints a picture of success Defines mutual expectations Sets timeframe for improvement Provides support Follows up Uses very good communication skills both verbal, non-verbal and written Keeps co-workers informed about performance, direction, external environment, helpful information etc.
Is mindful of body language and uses it effectively Is a good listener, listens actively, verifies understanding, checks for comprehension, respects the speaker etc.
Responds promptly, thoroughly and professionally to requests, suggestions and complaints Is able to communicate effectively in groups Is able to make a presentation before a group of peers or management Has good written communication skills accurately/professionally completing documents required for the job serving both internal and external needs Good at prioritizing and addresses top priorities first Careful, effective and timely at making decisions Collects data Gets information from those involved Weighs facts Is decisive Balances short- and long-term goals Considers all stakeholders Identifies the key skills and behaviors needed in his work area and builds a work group that supplies these attributes through hiring and development.
Assures PDP's are developed considering input from employees, needs of the business, a plan for accomplishing the PDP and the PDP's are reviewed two to three times annually and are incorporated in the annual evaluation.
Is a good coach and mentor for individuals in the local workplace, proactively taking the time to educate, inform, reinforce, or correct behavior in a positive, constructive manner, is genuinely interested in the success of the individual.
Walks the walk and demonstrates the desired skills and behavior on a regular basis, is a good role model.
Leads his work area in a culture of safety first; insisting that employees do not take chances with safety.
Customer Service:
Understands the principles of Price, Quality and Turnaround and practices them consistently and well.
Always maintains mutual expectations with customers on what products or services will cost; never surprises a customer with an invoice Ensures price charged represents good value, is able to justify why that price is fair and reasonable When committing to a price always sticks to the commitment Ensures the customer maintains control over decisions that affect the price he ultimately pays Understands the level of quality provided by tracking key metrics, benchmarks, and continuously improves processes to improve quality performance Consistently meets promise dates, tracks performance, strives to improve Works hard to respond quickly to customer requests calling on the entire enterprise's resources if required Is familiar with customer satisfaction efforts and metrics and works to improve them Coaches, corrects, role models to others appropriate customer service behavior Exhibits empathy for customers and strives for win-win solutions Able to deal effectively with angry, frustrated, and difficult customers Able to solve customer problems using creativity and resourcefulness Acts in the best long-term interest of the customer Teamwork:
Helps others and cooperates proactively Works for the mutual benefit of the team seeking agreement and new solutions when possible Practices the Golden Rule.
Is empathetic, has integrity, is fair and honest, does what he says he will do Is able to develop strong long-term relationships with people inside and outside the company Builds strong trusting relationships with stakeholders Business Results:
Motivated, interested, and effective at achieving targets and group tasks Sets multiple personal and/or work group objectives each with clear intent, metrics, action steps timeframes and responsibility Is familiar with customer and employee satisfaction efforts and metrics and works to improve them Helps others achieve their objectives Generally accomplishes most personal and/or work group objectives Communicates objectives to others involved and metrics to others involved and reviews progress regularly Assures objectives are supportive of and aligned with personal, corporate and work group objectives Supportive of and helpful in achieving corporate and divisional initiatives Aggressively pursues safe working conditions and behaviors for and with all employees Continuous Improvement:
Able to achieve results using the DMAIC and/or RIW processes within personal span of control Effective at problem solving Basic analysis Collecting data Implementing solutions Measuring results Adjusting as required Go to guy for his work area in looking for solutions Is willing to look outside the work area to borrow solutions and ideas from others Identifies and eliminates root causes of problems to improve processes and/or results Recognizes opportunity for IT/Technology improvements in the workplace and pursues them Sees the potential, wants to make things better Is able to analyze and interpret data, use benchmarks and take corrective action for the purpose of improving performance Technical Experienced and knowledgeable on maintenance, repair, and upkeep of owned and leased facilities.
Major repairs to structures, roofs, concrete/blacktop, HVAC systems, etc.
Routine maintenance and housekeeping.
Landscape maintenance, snow removal.
Security systems, fencing, gates, keys, access.
Drainage, code, compliance, or zoning issues.
Able to create occupancy budgets, manage expenses, establish benchmarks.
Able to analyze, plan, install, and maintain permanently installed major tooling and equipment such as dynamometers, cranes, jibs, wash racks, test benches.
Environment issues related to facilities and property; serve as the in-house expert on environmental regulations, compliance and work with department managers to handle, manage, store and dispose of environmentally sensitive materials.
Work with contractors and environmental specialists as necessary to manage testing, remediation, site surveys, prevention, runoff, and underground storage tanks.
Able to negotiate, renew all leases, purchase agreements, and real estate contracts.
Able to assess, appraise, inspect, survey properties to assure current and proposed short and long term company needs are met.
Able to oversee all aspects of planning, estimating, design, construction, outfitting, relocation, and occupancy of industrial facilities ranging from 5,000 to 250,000 sq.
ft.
Able to coordinate on the company's behalf input and activity of operating department managers, architects, contractors, legal counsel, and other specialists in the areas of:
Planning Budgeting Design, layout, architectural, landscaping Systems and equipment Lease/purchase decisions Zoning Permitting Utilities Drainage, storm water, wetlands, waste streams Able to work with realtors to find suitable property.
6 Sigma Red Belt trained.
MacAllister Machinery Co Inc.
is an Equal Opportunity Employer (EEO) Recommended Skills Accounting Business Process Improvement Coaching And Mentoring Construction Construction Management Corrective And Preventive Action (Capa) Estimated Salary: $20 to $28 per hour based on qualifications.
operates over 40 individual facilities.
The Director of FARE is responsible for, oversees at the corporate level, and works in partnership with local facility managers in the strategic planning, acquisition, leasing, construction, and maintenance of current and future facilities and real estate.
The Director of FARE also provides broad oversight of the real estate portfolio of the MacAllister family to assure it is well managed and maintained as a physical and financial asset.
The individual in this position uses personal construction related skills and experience to assist in any sort of construction or renovation project.
The individual also uses personal real estate skills and experience to assist in the process of property location, qualification, leasing, and/or acquisition.
The Director of FARE reports to the Chief Legal Counsel.
Essential Position Duties Manages or assists most renovation, expansion, and new construction.
Collaborates with internal stakeholders, such as department heads, executives, and employees, to understand their facility needs and provide effective solutions.
Acts as a liaison between departments and real estate developers, contractors, and property managers.
Coordinates on the company's behalf in partnership with business operating department managers, architects, contractors, legal counsel, and other specialists in the areas of:
Planning Budgeting Design, layout, architectural, landscaping Systems and equipment Lease/purchase decisions Manages, negotiates, renews all leases.
Oversees the acquisition, leasing, disposal, location, and qualification of all prospective real estate assets of the company.
Co-manages the due diligence process through closing with in-house counsel.
Works cooperatively with in-house legal counsel on contracts, leases, purchases agreements, etc.
Primarily responsible for providing office space and furniture for new and relocated employees.
Works with local managers to identify needs, proximity and other requirements while complying with company guidelines and standards.
Provides broad oversight of maintenance, repair, and upkeep of company facilities.
Identifies with local branch managers corporate vs.
local roles and responsibilities for routine maintenance, repair, upkeep, housekeeping, security, snow removal, etc.
Assists when necessary in the implementation of major repairs to structures, roofs, concrete/blacktop, HVAC systems, etc.
Ensures routine maintenance and housekeeping are done regularly and well.
Visits facilities and local managers regularly to ensure good cooperation, communication, and facility functionality/appearance.
Assists with any drainage, code, compliance, or zoning issues.
Primarily responsible, with assistance of local managers for establishing, managing, and meeting occupancy budgets.
Develops and implements policies, procedures, and standards to ensure efficient facility management and compliance.
Develops and manages the budget for facilities and real estate operations.
Monitors expenses, analyzes financial data, and identifies opportunities for cost savings and efficiency improvements Oversee relationships with external vendors, contractors, and service providers.
Negotiate contracts, monitor performance, and ensure service level agreements are met.
Collaborate with operations and shared services to obtain competitive bids for facility-related services.
Develops and implements annual and long-range master facility plans.
Supervises, recruits, trains, directs, motivates, and provides leadership for all departmental staff.
This includes hiring, performance evaluations, assessing skills and competencies, administering policy and procedures, as it relates to the staff, coaching, mentoring, and training to assure employee satisfaction and retention.
Foster a positive work environment, set performance goals, and provide ongoing feedback and development opportunities Attends zoning board or similar local governmental agency hearings on behalf of the company for its needs in zoning, permitting, or other approvals.
Position Requirements Bachelor's degree in business, accounting, finance, engineering, construction management or related field 10 years in construction or construction management; Able to oversee most aspects of planning, estimating, design and construction of industrial facilities ranging from 5000 to 250,000 sq.
/ft.
10 years' experience in property leasing, acquisition, real estate contracts and transactions; Able to work with realtors to find suitable property Negotiate leases and acquisitions and all the due diligence and details involved Able to rezone existing and to-be acquired properties, obtain necessary permits, licenses, etc.
5 years of experience in direct supervision/leading and directing a team Objectives the first 12 months on the job in order of priority:
Complete construction projects in process and slated for 2023 on time, under budget and to spec.
Execute existing 2023 FARE objectives.
Establish a trusting, mutually respectful working relationship with divisional, departmental, and branch managers.
View them as customers.
Understand their needs and problems and work to meet them.
Oversee all corporate facility/property vetting, acquisition, leasing, planning, construction, expansion, and renovation.
Assure checklists and processes are created and followed, maintain status reporting, and conduct monthly review meetings.
Manage existing 10-year plan for all facilities.
Leadership:
Is able to set a course of action and provide direction for the people in the work group Able to deliver and receive constructive feedback well Does not make it personal Sticks to the facts and avoids emotion Paints a picture of success Defines mutual expectations Sets timeframe for improvement Provides support Follows up Uses very good communication skills both verbal, non-verbal and written Keeps co-workers informed about performance, direction, external environment, helpful information etc.
Is mindful of body language and uses it effectively Is a good listener, listens actively, verifies understanding, checks for comprehension, respects the speaker etc.
Responds promptly, thoroughly and professionally to requests, suggestions and complaints Is able to communicate effectively in groups Is able to make a presentation before a group of peers or management Has good written communication skills accurately/professionally completing documents required for the job serving both internal and external needs Good at prioritizing and addresses top priorities first Careful, effective and timely at making decisions Collects data Gets information from those involved Weighs facts Is decisive Balances short- and long-term goals Considers all stakeholders Identifies the key skills and behaviors needed in his work area and builds a work group that supplies these attributes through hiring and development.
Assures PDP's are developed considering input from employees, needs of the business, a plan for accomplishing the PDP and the PDP's are reviewed two to three times annually and are incorporated in the annual evaluation.
Is a good coach and mentor for individuals in the local workplace, proactively taking the time to educate, inform, reinforce, or correct behavior in a positive, constructive manner, is genuinely interested in the success of the individual.
Walks the walk and demonstrates the desired skills and behavior on a regular basis, is a good role model.
Leads his work area in a culture of safety first; insisting that employees do not take chances with safety.
Customer Service:
Understands the principles of Price, Quality and Turnaround and practices them consistently and well.
Always maintains mutual expectations with customers on what products or services will cost; never surprises a customer with an invoice Ensures price charged represents good value, is able to justify why that price is fair and reasonable When committing to a price always sticks to the commitment Ensures the customer maintains control over decisions that affect the price he ultimately pays Understands the level of quality provided by tracking key metrics, benchmarks, and continuously improves processes to improve quality performance Consistently meets promise dates, tracks performance, strives to improve Works hard to respond quickly to customer requests calling on the entire enterprise's resources if required Is familiar with customer satisfaction efforts and metrics and works to improve them Coaches, corrects, role models to others appropriate customer service behavior Exhibits empathy for customers and strives for win-win solutions Able to deal effectively with angry, frustrated, and difficult customers Able to solve customer problems using creativity and resourcefulness Acts in the best long-term interest of the customer Teamwork:
Helps others and cooperates proactively Works for the mutual benefit of the team seeking agreement and new solutions when possible Practices the Golden Rule.
Is empathetic, has integrity, is fair and honest, does what he says he will do Is able to develop strong long-term relationships with people inside and outside the company Builds strong trusting relationships with stakeholders Business Results:
Motivated, interested, and effective at achieving targets and group tasks Sets multiple personal and/or work group objectives each with clear intent, metrics, action steps timeframes and responsibility Is familiar with customer and employee satisfaction efforts and metrics and works to improve them Helps others achieve their objectives Generally accomplishes most personal and/or work group objectives Communicates objectives to others involved and metrics to others involved and reviews progress regularly Assures objectives are supportive of and aligned with personal, corporate and work group objectives Supportive of and helpful in achieving corporate and divisional initiatives Aggressively pursues safe working conditions and behaviors for and with all employees Continuous Improvement:
Able to achieve results using the DMAIC and/or RIW processes within personal span of control Effective at problem solving Basic analysis Collecting data Implementing solutions Measuring results Adjusting as required Go to guy for his work area in looking for solutions Is willing to look outside the work area to borrow solutions and ideas from others Identifies and eliminates root causes of problems to improve processes and/or results Recognizes opportunity for IT/Technology improvements in the workplace and pursues them Sees the potential, wants to make things better Is able to analyze and interpret data, use benchmarks and take corrective action for the purpose of improving performance Technical Experienced and knowledgeable on maintenance, repair, and upkeep of owned and leased facilities.
Major repairs to structures, roofs, concrete/blacktop, HVAC systems, etc.
Routine maintenance and housekeeping.
Landscape maintenance, snow removal.
Security systems, fencing, gates, keys, access.
Drainage, code, compliance, or zoning issues.
Able to create occupancy budgets, manage expenses, establish benchmarks.
Able to analyze, plan, install, and maintain permanently installed major tooling and equipment such as dynamometers, cranes, jibs, wash racks, test benches.
Environment issues related to facilities and property; serve as the in-house expert on environmental regulations, compliance and work with department managers to handle, manage, store and dispose of environmentally sensitive materials.
Work with contractors and environmental specialists as necessary to manage testing, remediation, site surveys, prevention, runoff, and underground storage tanks.
Able to negotiate, renew all leases, purchase agreements, and real estate contracts.
Able to assess, appraise, inspect, survey properties to assure current and proposed short and long term company needs are met.
Able to oversee all aspects of planning, estimating, design, construction, outfitting, relocation, and occupancy of industrial facilities ranging from 5,000 to 250,000 sq.
ft.
Able to coordinate on the company's behalf input and activity of operating department managers, architects, contractors, legal counsel, and other specialists in the areas of:
Planning Budgeting Design, layout, architectural, landscaping Systems and equipment Lease/purchase decisions Zoning Permitting Utilities Drainage, storm water, wetlands, waste streams Able to work with realtors to find suitable property.
6 Sigma Red Belt trained.
MacAllister Machinery Co Inc.
is an Equal Opportunity Employer (EEO) Recommended Skills Accounting Business Process Improvement Coaching And Mentoring Construction Construction Management Corrective And Preventive Action (Capa) Estimated Salary: $20 to $28 per hour based on qualifications.
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